9. Flex-Time

9.1. The purpose of establishing a flex-time system is to provide better service to the public; increase managerial boundaries; and provide employees alternatives for managing personal responsibilities.

9.2. Flex-time will be used on a division-by-division basis. Flex-time will not be used in a division where safety/risk considerations override the benefits of flex-time. Any Division Director who desires to participate in this program shall make their request to the Commissioner. Divisions will not begin flex-time until they have received approval from the Commissioner.

9.3. Flex-Time Provisions

.......9.3.a. All full-time employees must work the standard workweek of forty (40) hours.

.......9.3.b. There is a flexible band from 7:00 a.m. until 9:00 a.m. for an employee's arrival and from 3:00 p.m. until 5:00 p.m. for an employee's departure. The flexible band is a designated time frame within which an employee may choose the time of arrival and departure from work. An employee can come in any time during this flexible band as long as it is adjusted at the end of the day to cover the eight (8) hours required each day.

                                            Example: 7:00 a.m. - 3:00 p.m.
                                                              8:00 a.m. - 4:00 p.m.
                                                              8:30 a.m. - 4:30 p.m.

.......9.3.c. The customer service hours will be from 8:00 a.m. - 4:30 p.m. The customer service hours will correspond with the customer service band which are the hours during the day in which the Department provides services to the public.

.......9.3.d. An employee may select the hours that they are scheduled to work, within this flexible period. If an employee selects scheduled work hours that are incompatible with another employee's selected scheduled work hours, conflicts should be resolved on the basis of seniority. The employee with the longest tenure has higher right to select his/her scheduled work hours. This agreement should be confirmed with the Division Director.

.......9.3.e. Employees must complete an application specifying which hours they intend to work prior to any change of those hours. All schedules, including changes, must be approved by the employee's Division Director.

.......9.3.f. There will be a flexible window of fifteen (15) minutes allowed after the scheduled arrival time in which an employee does not have to fill out a leave slip if they are late, provided the length of the work day is appropriately adjusted at the end of work day.

.......9.3.g. Employees are required to document their hours worked. This documentation must show the time when work began (not necessarily the time of arrival), and the appropriate time of departure from the workplace.

.......9.3.h. Break periods and lunch breaks should not be accumulated for any reason.